Green meetings are based on a sustainability framework which balances environmental, economic and social impacts in context of an Association’s business needs.
The conference plans to have limited impact on the environment through careful consumption of energy and resources like paper and food service items. This includes electronically circulating meeting materials, teleconference options, online file sharing, providing healthy snacks, and hosting meetings in central locations. Although hosting an entirely sustainable meeting does take work, it’s worth the effort, and implementing just a few environmentally friendly practices can make a positive impact.
These guidelines are provided for coordinators, committees and contractors to the Conference, and aim to educate and inspire continued mitigation of greenhouse gas emissions. These guidelines will be continually evaluated as technologies and mitigation options continue to change.
- Hotels are chosen that have effective and comprehensive environmentally-friendly policies and operations.
- All document submissions and registration processes are conducted online.
- Preference is given to the most environmentally-appropriate, locally-produced supplies that are available.
- Participants and presenters are advised in advance that the meeting will strive to minimise environmental impacts and greenhouse gas emissions. The registration materials ask that participants respect and assist this process as they feel appropriate.
- For all goods procured for the meeting, preference is given to the most environmentally-appropriate, locally-produced alternatives that are available at a reasonable price. We are willing to pay more for environmental responsibility.
- Printed materials are kept to a minimum, and all printed paper (i.e. conference proceedings, registration papers, photocopying etc.) aims to have certified recycled content, with a high proportion of post-consumer content. Chlorine-bleached paper is avoided.
- Gifts for participants are minimised, but when provided are minimally packaged and aim to minimise the use of toxic materials.Conference CDs are not offered, rather materials such as abstracts and proceedings are provided online.
- Attendees are encouraged to offset their transportation-related emissions.
- Steps are taken to minimise environmental impact of transportation to the conference and during the conference. This includes choosing a locale accessible by public transportation, walking and biking.
- Local Attendees and organisers are encouraged to walk, carpool or use public transit to attend meetings and events whenever possible. Venues are evaluated in part based on their environmental policies and practices.
- Attendees who fly are encouraged to travel by direct flights.
- Sponsors and donors are actively sought who reflect positive environmental values and practices.